Facilities & Parks Project Manager

• Manage and coordinate multi-departmental facility and park renovation and construction projects, including project scheduling, consultant coordination, bidding processes, construction administration, and inspection of completed work for conformance to operational standards and project specifications. 
• Collaborate with departments, consultants, and stakeholders during project planning and development to help identify project goals, operational needs, and space requirements.
• Perform administrative and accounting duties, including purchasing materials and supplies and generating and submitting reports and documentation.
• Participate in the planning, development, and implementation of facility and park capital improvement projects, including design coordination, construction administration, cost estimating, maintenance-related improvements, repair, and reconstruction work.
• Assist with monitoring and administering contracts for facility and park development with designers, engineers, contractors, and vendors.
• Respond to public inquiries, comments, complaints, and suggestions and resolve significant and controversial issues.
• Develop bid documents and facilitate the public bidding process for facility and park projects.
• Support the City's sustainability priorities by coordinating with architects, engineers, and contractors to ensure sustainable materials and design standards are evaluated and incorporated where feasible.
• Track sustainability-related project elements such as energy efficiency upgrades, LED retrofits, EV infrastructure readiness, native landscaping, or stormwater improvements.
• Assist with gathering documentation needed for potential grants and funding opportunities related to sustainability enhancements.
• Recommend purchases, monitor expenditures, inventory, materials, parts, and tools.
• Ensure compliance with Iowa Code related to procurement of construction contracts. 
• Develop construction cost estimates, monitor funding sources, and prepare capital improvement budgets.
• Conduct on-site inspections to ensure quality and adherence to project specifications.
• Monitor construction progress; conduct field visits, resolve issues, and ensure project specifications are met. 
• Process contractor pay applications, review and recommend approval of change order requests, and track expenditures.
• Mediate contractor and consultant issues and proactively resolve conflicts.
• Serve as the City’s liaison for construction projects and consultant communications.
• Perform other related duties and responsibilities as assigned.

Periodic Job Duties/Responsibilities

• Develop project scopes, schedules, budgets, and bid-related documentation for facility and park capital improvement projects.
• Prepare written and oral reports related to project schedules, budgets, bidding processes, construction updates, and capital project recommendations for the Parks and Recreation Commission and City Council.
• Research special projects and issues, assist with grant preparation, and maintain receipts and budget records.
• Prepare and issue RFPs, RFQs, bid packages, and legal notices.
• Coordinate consultant and contractor selection processes, including RFQs, RFPs, bid evaluations, and contract administration support.
• Provide input to architects, engineers, and consultants during design.
• Prepare City Council memos, schedules, and legal publications and deliver presentations to boards and community stakeholders.
• Oversee project closeout, including warranties, as-builts, and final inspections.
• Design and develop specifications for small capital projects (e.g., facility and park improvements).
• Coordinate with internal departments (e.g., Fire, Library, Public Works, Engineering) on cross-departmental facility projects.

• AA degree in Construction Management, Landscape Architecture, Civil Engineering, or a related field required.
• 5 years of progressive experience in capital project delivery required; public sector preferred.
• Project Management Professional (PMP) certification or equivalent project management credential preferred.
• Valid driver’s license required.